Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Notes to prepare before a work trip
Start by writing down the details that a hire team is likely to ask about. Note the exact dates you need the car, including whether an early start or a late return could affect the booking window. Record the driver's full name, address and licence information so nothing has to be chased later. List where the car should be delivered or collected, along with any preferred times. If the trip involves visiting several sites, sketch the order of visits and roughly how long each stop might take. It can also help to note whether passengers will travel with you and how much luggage each person expects. Keeping these details in one place means you can answer questions quickly when you ask for a quote.
Questions worth asking when requesting a quote
Before requesting a price, think through the queries you would like answered so the conversation covers everything in one go. You might ask which vehicle groups are available on your chosen dates, whether an automatic or a manual is preferred, and how the delivery or collection arrangement would work at your address. If a colleague needs to be added as a driver, ask what details the team requires for that. You could also confirm what happens if your plans shift by a day, and whether a particular vehicle group can be held while you decide. If the trip involves an unusual destination or a tight schedule, mention it and see what the team says. Writing your questions down beforehand keeps the quote process straightforward and reduces the chance of forgotten points.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.