Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Getting Ready for a Work Trip
Start by writing down the details that shape any business journey. Note the outward and return dates, whether the schedule might shift, and who will be behind the wheel if a colleague shares the drive. Record the meeting or site address, the name of the contact expecting you, and a phone number in case plans change on the day. If the trip involves several stops, sketch the order you intend to visit them so you can discuss mileage expectations with the team when you call. Consider whether you need room for a briefcase, samples, a laptop bag or a folded display stand, and note approximate dimensions for anything bulky. A passenger count helps too, in case a colleague joins at short notice and a larger vehicle group would suit better.
Questions Worth Asking Before a Quote
Before requesting a price, gather a few questions of your own so the conversation covers everything. Ask which vehicle groups could be available on your dates, whether an automatic or a particular model type can be confirmed, and what delivery or collection arrangements are possible at each end of the hire. It is also worth asking how changes to dates are handled and who to contact if your meeting runs late. If you are deciding between an estate and a people carrier, mention the luggage and passenger numbers together so the team can talk through the options. Finally, confirm the driver details the booking needs and any documents you should have ready, leaving open anything you are unsure about so it can be checked before you commit.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















