Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
What to write down before a work trip
Before you ring or email for a quote, jot the basics in one place: the dates you need the car, the driver's details, and the address where you would like it delivered or collected. If the trip is for work, add the appointments on your schedule, the addresses you will visit, and any gaps between them that could be used for other errands. Note how many colleagues will travel with you and how much luggage or equipment each person expects to bring, including anything bulky like display stands or sample cases. Measuring awkward items in advance gives the team the numbers they need when confirming a vehicle group. If a client or hotel is expecting you, record their contact details too, in case plans need adjusting on the day.
Sketching an arrival-day itinerary
An arrival-day plan is worth drafting even in rough form. Start by listing everything that must happen once you reach your destination: checking in, meeting contacts, collecting keys or materials, and any stops on the way from the drop-off point. Write approximate timings beside each item so you can see whether the day feels crowded or leaves room for delays. If several people are travelling, agree who is responsible for which task and swap mobile numbers beforehand. Check whether your accommodation or meeting venue has parking or loading restrictions, and ask the contact there directly if anything is unclear. Keeping this itinerary with your booking notes means you can share it with the team when confirming arrangements, and update it if your schedule shifts before the hire begins.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.