Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
How the right vehicle is confirmed
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Getting Your Work Trip Details in Order
Before requesting a quote, jot down the start and end dates of your work trip, including any early or late collection times you might need. Note the driver's full name, licence information and contact number, plus a second contact in case plans shift. It also helps to write down where the car is required, whether that is your home address, a workplace or another agreed delivery point. If meetings could move, record the latest date on which you could cancel or amend without penalty. Ask the team which vehicle groups suit executive travel, whether an automatic is available, and how much notice they need for changes. Keeping these details together means you can answer questions quickly when the quote comes through.
Sharing the Itinerary with Colleagues
If companions or colleagues are joining the trip, agree in advance who needs the car at which times, and circulate a simple schedule showing pickup points and expected arrival times. Collect each person's mobile number and an alternative contact, and note whether anyone plans to bring extra bags or equipment that affects your choice between an estate, an SUV or a people carrier. Record the addresses of every stop, including any venues where parking or access might need checking with the venue itself. Ask passengers to confirm their plans by a set date so you can finalise numbers. You might also ask the hire team whether additional drivers can be added, and what details they would need for each person listed on the booking.
Explore other car hire areas
Things to check before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















