Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Moving Boxed Belongings
How many boxes are you actually taking? Before requesting a van, count your containers and note their approximate dimensions, since a stack of small cartons behaves differently in a list from a few large ones. Write down which rooms the boxes come from and any contents that deserve a label, such as fragile or paperwork. If items are going to more than one address, group the boxes by destination and note a contact name at each. Recording the total number also helps you spot anything missing at the far end. Once the list is drafted, you can share it with the team, who can discuss which vehicle option suits the volume. If you expect to pack more between now and hire day, note that the figures are provisional so the conversation reflects reality.
Checking Entrance and Item Dimensions
Will everything fit through the gaps? Before you finalise plans, measure the largest items you intend to move and note the figures alongside the width and height of any entrances, doorways, gates or corridors involved at both ends. Record these numbers in one place, including the diagonal of awkward pieces such as sofas or wardrobes, and keep a tape measure handy in case you recheck on the day. If a recipient is expecting goods, ask them to confirm their own access details, since only they can speak for their premises. Where something looks borderline, note it as a question rather than assuming it will pass. Sharing accurate dimensions with the team helps the vehicle discussion, and noting entrance measurements in advance avoids surprises that are difficult to resolve once the van is booked.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.