Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Building a Load Inventory
What should the inventory include? Start with a count of everything you plan to carry, grouped by type: boxes, furniture, appliances, bags and loose items. For each group, note the quantity and the approximate size of the largest pieces. If something is fragile or awkwardly shaped, write a short description so you remember to mention it. Where items are heading to different addresses, mark each entry with its destination and the name of the person receiving it. Keep the list with you throughout the job so nothing is overlooked. When you contact the team, share the inventory alongside the access arrangements and hire dates, and ask about anything you are uncertain of, such as whether a particular item needs special consideration when choosing between the available van options.
Moving Boxed Belongings
Numbering your boxes is the first practical step when a move involves mainly packed items. Assign each box a number and write down its destination room, so the list doubles as a checking sheet on arrival. Record the total count and note the dimensions of any box that is larger or heavier than the rest, as these are worth highlighting in your enquiry. If some boxes hold delicate contents, label them as such on paper. Decide in advance where each box is going, since a clear room-by-room plan helps you confirm the delivery details with the recipient. Include the box count, sizes and your hire dates when you ask for a quote, and raise any questions about van choice or access at the same time.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.