Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Load Inventory
Before the hire begins, what details are worth putting on paper? An inventory is a good starting point: a line for every item you plan to move, with a short description and its approximate size. Note anything that separates into parts, and count the pieces so nothing is assumed. Alongside the list, record the hire dates, the addresses involved, and a phone number for whoever accepts the items at the destination. If your plans include more than one collection or drop-off, set out the order you expect to follow. Where quantities are still uncertain, mark them clearly rather than estimating. The team can then quote with a fuller picture of the job.
Moving Boxed Belongings
Which belongings will end up in boxes, and how many will you need? Writing this down early keeps the job clear. Number each box as you pack it, note the room it belongs to, and keep a brief list of what is inside. For furniture and other large pieces, record the dimensions so the team understands the scale of the move. Add the dates you have in mind, the addresses on your route, and the contact details of anyone receiving boxes at the other end. If some items might be left behind or added later, flag them as undecided on your list. Any remaining questions about quantities can go straight into your quote request.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.