Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Noting what you need first
If the move ends at a house you will live in straight away, it helps to know which boxes matter most on the first evening. Before the van is booked, label your boxes by room and, if you wish, mark a few as priority, perhaps those holding kettle, bedding or tools. Keep a written list of these labels so nothing depends on memory. Note the dimensions of any large furniture and the total number of items, then share the tally with the team when you ask about a small van, Transit, Luton, dropside or crew van. Record the access arrangements at both ends and a contact number for anyone meeting you, and raise any remaining questions about dates in your quote request.
Transporting hobby equipment by van
Hobby equipment often shapes the van choice more than the boxes do. Measure the longest pieces, whether that is a kayak, a model railway board or a set of scaffolding planks, and write the figures down rather than estimating. Note the total count of items, any fragile pieces, and whether anything comes apart for transport. If you are heading to a show or a club event, confirm the dates and the access arrangements at the venue, and keep a contact number for the organiser in case the arrival slot changes. Tell the team what you plan to carry and ask which van would suit, mentioning your hire dates, so the quote reflects the whole job rather than a guess.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.