Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
One Trip or Several: Weighing It Up
Start by deciding whether everything needs to move in a single day or whether the work can be spread across several shorter runs. Write out the full inventory first, listing each item with its quantity and approximate dimensions, then consider how the list splits if you attempt more than one journey. Note the dates you have available, the hours you can set aside, and whether anyone at the destination must be present to receive goods on each occasion. If items are heading to different addresses, record the contact name and number for each recipient. Some questions will remain open, such as whether a larger vehicle for one trip or a smaller one for two suits you best, and those are exactly the points to raise with the team when requesting a quote.
Measuring the Bulky Pieces First
Before comparing vehicle options, turn your attention to the awkward items, since they usually drive the decision. Take a tape measure to each bulky piece and record its length, width and height, including any packaging, frames or padding that will travel with it. Note whether items can be dismantled, and if so, measure both the assembled and taken-down versions, because a bed frame or shelving unit may present very different proportions once separated. Write the quantities beside each entry and mark anything with an unusual shape. Keep this list with your preferred hire dates and access notes so everything is in one place. When you enquire, share the measurements in full and ask whether any single item raises a question about the vehicle group for your job.
Explore other van hire areas
What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.