Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Allowing Time for Packing Days
Before anything else, write down your schedule for the days either side of the hire. Note when packing starts, when the van is collected, and the window available on moving day itself, including the time the van must be returned. If furniture needs dismantling, record which pieces and how long you expect each to take, then set a realistic slot for it. Mark any deadlines at the far end, such as a storage unit closing time or keys being handed over, alongside the name and number of whoever controls that deadline. When you request a quote, share these timings and ask whether the dates work as one block or need adjusting. A written schedule shows where the pressure points sit and which questions are still open.
Moving Hobby Equipment
Hobby loads benefit from the same paperwork as a house move. List each item, from canoes and bicycles to workshop machinery or model layouts, and note dimensions for anything long, wide or tall. Record whether items travel in cases, on trolleys or loose, and whether any need keeping dry or upright. Count the separate pieces rather than estimating, and identify the single largest item, since it usually drives the choice between a small van, Transit, Luton, dropside or crew van. If equipment is being delivered to a club or venue, add the recipient's name and phone number. Ask the hire team about the dates and any access details at both ends, and keep the list with your booking notes for reference.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.