Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Recording the Dimensions of Bulky Items
Start by deciding which items actually need to travel, since this single choice shapes everything that follows. Once you have your list, measure each bulky piece rather than estimating from memory. Note the height, width and depth in centimetres, and record anything that can be dismantled, such as a table with removable legs or a bed frame that separates into parts. Add the folded or collapsed dimensions where relevant, and make a separate note of awkward shapes such as rolled carpets, long shelving or items with protruding handles. If something will not fit through a doorway at either end, that is worth writing down too, because it may affect how the collection or delivery is arranged. A simple written list with measurements beside each item can then be shared when you ask about a van, giving the team a clear picture of the job.
Weighing One Trip Against Several
Another decision to make early is whether everything goes in a single outing or across a number of shorter runs. To compare the two, list what must travel together, perhaps items needed at the same time or on the same day, and then note which loads could wait until later. Think about who needs to be present at each end for every run, and whether their availability matches the dates you have in mind. If some items are going to different addresses, record each destination and a contact name there, since that information will shape the schedule. Consider also how much time you can realistically set aside, including any waiting between loads. Once these notes are gathered, you can discuss the options with the team and decide which arrangement matches your circumstances, rather than committing to one approach before the details are settled.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.