Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Building a Load Inventory
A load inventory is simply a written account of everything going into the van. Start with the big pieces: note each item's name, its measured length, width and height, and whether it comes apart into smaller sections. Then list the boxes, recording how many there are and what each contains in a word or two. Add any loose items such as tools, tubing or garden equipment, and mark anything fragile so it stands out on the page. If parts of the load are headed to different addresses, group the list by destination. When you contact the team, share the item count, the largest dimensions and the access arrangements, then ask whether a small van, Transit, Luton, dropside or crew van matches the inventory where available.
Moving Hobby Equipment
What equipment does your hobby involve, and how much of it travels with you? Whether it is cycling gear, model railway sets, musical instruments or camping kit, list every piece with its dimensions and any case it lives in. Note which items are awkward shapes rather than heavy, since shape often affects how you describe them. Count the small accessories that tend to hide in bags, and decide whether any piece could stay behind if space is tight. Record the destination's contact details too, so you can confirm when someone will be there to receive the equipment. When asking for a quote, mention the hire dates, the full equipment list and the access arrangements, and ask which vehicle option the team suggests.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.