Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinating Helpers on the Day
How many people will be involved, and what does each of them need to know? If friends or colleagues have offered to assist with your move or collection, list their names, the times they have committed to, and whether they are available for the whole job or only part of it. Some may arrive late or leave early, which affects how you split the tasks across the day. Note any phone numbers you plan to use for coordination, particularly if people are travelling separately. It is also worth recording which helper will bring tools, keys or paperwork, so nothing is assumed on the day. If a helper is meeting you at the destination rather than at your starting point, write down the address you have given them and the name of anyone they should ask for there.
Planning a Boxed Belongings Move
What exactly is going into each box? Before asking about a van, go through your belongings and note how many boxes you expect, along with their rough dimensions and which rooms they come from. Numbering the boxes and keeping a simple list helps you confirm at the other end that everything has arrived. Consider whether any items are fragile, unusually shaped or require particular handling, and record these separately so they can be discussed. If some belongings are going to storage rather than a new address, note the storage unit details and the opening arrangements you have been given. You might also decide which boxes you want access to first and mark them accordingly. When you contact the team, having this inventory ready means you can describe the job clearly, ask which vehicle options suit a load of that size, and get a response that reflects your actual plans.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.