Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Moving Boxed Belongings With Care
Before the hire begins, write down how many boxes you have, their approximate dimensions and which rooms they came from. Numbering each box and keeping a matching list helps you confirm everything has reached the other end, and noting fragile contents separately means you can flag them when discussing the job. Measure the largest boxes and any awkward shapes so the team can consider the full load when suggesting a van. If some items are going to storage rather than a new address, record the storage unit details and access hours alongside the delivery address. Questions worth asking include whether the collection point has steps, gates or parking limits, and who to contact at each end on the day.
Preparing a Business Delivery Checklist
For trade or delivery work, start with the basics: the item description, quantity, dimensions and weight estimate for each consignment. Add the delivery address, any time window the recipient has given, and a named contact with a phone number who can receive the goods. If a signature or reference number is required, note that too. Where the recipient has provided specific instructions, such as a particular entrance or paperwork, record them word for word rather than paraphrasing. Think about what happens if nobody is available at the destination, and ask the recipient for a fallback contact before the day. When requesting a quote, share the hire dates, the load details and any delivery deadlines so the team can respond with the right questions.
Explore other van hire areas
What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.