Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down Your Boxed Belongings
Before anything else, put together a written inventory of the boxes you plan to move. Count each one, note its rough size, and group them by room or destination so the list stays manageable. Record any box that is unusually heavy or fragile, since these details often come up when discussing vehicle options. If some boxes are still being packed, note the rooms that are finished and those that are not, so you can update the total as the date approaches. Include a note of where each group is heading, whether that is a new address, a storage unit or a family member's home. This inventory can be shared with the team when you ask about a van, and any gaps, such as unmeasured items, can be raised as questions during the quote stage.
Measuring Bulky Items Before You Enquire
Alongside the boxes, take a few minutes to measure the awkward pieces that could shape your vehicle choice. Sofas, mattresses, wardrobes and appliances each deserve a note of their height, width and depth, taken at their widest points. If an item can be separated into parts, such as a bed frame or a dismantled table, record the dimensions of each section rather than the assembled whole. Photographs of the items can help you remember details later, though the numbers matter most. Note the access at both ends too, including doorway widths and any tight corners, as this information is often requested alongside the item list. Sharing these measurements with the team gives them concrete figures to work with, and anything you are unsure how to measure can be flagged as an open question when you request a quote.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.