Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Finding a car to suit the trip
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Notes to Prepare for a Work Trip
Start by listing the dates and times you need the car, including whether the booking covers evenings or weekends. For a work trip, note where the car will be used and whether it needs collecting from a specific address. Record the names and details of every driver who might get behind the wheel, since this can affect the quote. Think about what you will carry: laptops, samples, display materials or tools, and measure anything bulky so you can judge whether an estate or people carrier suits the run. If a colleague is the main contact on the day, note their phone number so any changes reach the right person quickly.
Matching the Car to Driver Preferences
Different drivers get on with different vehicles, so it is worth deciding preferences before booking. Some prefer automatics, particularly for town driving or long motorway stretches; others want the higher seating position of an SUV. Consider whether parking at your destination is likely to be tight, which might point towards a compact model, or whether several colleagues will travel together and need a people carrier. Note whether any driver has particular requirements, such as adjustable seating or a specific fuel type. When you ask for a quote, include these preferences alongside the dates and driver details, and raise any open questions, such as collection arrangements or whether the vehicle can be swapped if plans change mid-trip.
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What to confirm on the phone
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















