Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Transporting Hobby Equipment
Decide first which pieces of equipment definitely need to travel and which could wait for another occasion. Make an itemised list covering everything from the largest object down to loose accessories, then measure the length, width and height of each awkward piece, such as a kayak, model aircraft or set of display boards. Write these figures alongside the total number of items so you have them ready when you enquire. Note the hire dates and where the equipment will be collected from and dropped off. Questions worth asking include which van sizes could accommodate your measured list, whether any single item needs a particular loading arrangement, and what to do if the list changes between quoting and the hire date.
Comparing One Trip with Several
If you are weighing a single larger hire against several smaller journeys, begin by writing out both versions of the plan. For the single-trip option, list every item and destination involved; for the split version, note which items would travel on each occasion and the date proposed for each. Record the access arrangements at every address, including any gates, parking limits or time windows, and add a contact number for whoever receives goods at each end. You can then ask the team whether one vehicle suits the combined list, whether repeated hires would work differently, and how changes to dates or quantities affect the options. Keeping both lists current lets you compare answers on the same basis.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.