Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
One journey or several trips
The first decision is whether everything needs to travel in one journey or whether several trips are realistic. Write out the full list of what must move, then sketch two versions of the plan: a single larger run and a series of smaller ones. Note the hire dates each option would need, the addresses involved, and the access arrangements at every stop. If helpers are only free on certain days, mark those against both plans. Record the dimensions of the biggest items, since those may shape which option you prefer. Ask yourself whether any collection point has limited opening hours, and keep a contact number for each. Whichever version you favour, include it with your quote request so the team can suggest a small van, Transit, Luton, dropside or crew van where available.
Getting helpers onto the same page
Coordinating helpers works best when everyone knows the plan in advance. Decide who is coming on which day, what time you will start, and where each person should meet you, then write it all down in a message the whole group can see. Note any helper who can only spare part of the day, and plan your itinerary around the hours people have offered. Keep a phone number for everyone involved, plus a contact at each address you are collecting from or delivering to. If someone brings their own car for a second load, record that arrangement too. Share the hire dates once confirmed, and let helpers know which van the team has matched to the job. Any gaps in the rota are worth flagging before you book.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.