Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing Hobby Equipment for the Journey
Start by choosing which pieces of hobby equipment are making the journey. Whether you move model railways, kayaks, woodworking tools or band equipment, list each item and note its length, height and width, since long or awkward shapes often matter more than weight when picking between a small van, dropside or Luton. Record whether anything comes apart, such as a trailer or a set of trestles, and whether cases need to stay upright. If you collect equipment from other members, note their addresses and contact numbers. When you request a quote, send the item list with dimensions, the access arrangements at each stop and the hire dates, and ask which vehicle would suit the collection as a whole.
Preparing the Paperwork for Business Deliveries
Every business delivery begins with paperwork worth preparing in advance. Draft a manifest of what is going out, noting quantities, box sizes and any items with unusual dimensions that might point towards a crew van rather than a standard Transit. Then gather the delivery details: the recipient's name, phone number and address, plus any reference they expect on the paperwork. If deliveries are spread across several stops, put them in the order you plan to drive and record a contact for each. Check the hire dates against your schedule and flag any flexibility. Questions about the receiving site, such as loading-bay access or opening hours, belong with the recipient rather than the hire team, so ask them directly.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.