Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Load Inventory
An inventory written before the hire dates gives you a clear record of what needs to travel. List each item by name, grouping boxes by size, and note any pieces that are oddly shaped or require particular care. Add a column for destination, since some loads split between a new address and a storage unit. If the job involves a furniture collection from a shop or seller, record the collection reference and the seller's phone number. Count the boxes rather than estimating, and note whether the total could grow before moving day. Where trade tools form part of the load, list the largest cases separately. Share the finished inventory with your quote request, along with the access arrangements, and ask which van option the team would suggest for that list.
Taking Measurements of the Largest Items
Before contacting the team, take a tape measure to the largest items on your list. Record the height, width and depth of each piece, and note whether doors, drawers or legs can be removed to reduce the size. Write the figures beside the item names so the measurements travel with your inventory. If something has an irregular outline, such as a reclining chair or an L-shaped desk, measure it at its widest points and describe the shape in a short note. For flat-packed furniture still in boxes, note the printed dimensions. Keep a note of any item that cannot be tilted or turned, since that may affect your planning. Send the measurements with your enquiry and ask the hire team which vehicle size they would recommend for the combined load.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.