Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Clear Load Inventory
Before anything is packed, start a written inventory of everything going into the van. Count the boxes as you fill them, noting what each one contains and which room it came from, since this helps at the other end. Record the dimensions of larger pieces such as wardrobes, sofas or shelving, and flag anything that comes apart into sections. Note fragile items separately so they are easy to identify, and list awkward objects like bicycles, ladders or rolled mattresses. This record lets the team discuss which van suits the overall volume, and it gives you a checklist to work through when confirming access arrangements and dates. Keep the inventory with your hire paperwork so nothing gets overlooked between collection and delivery.
Allowing Realistic Time for the Job
How long will the job genuinely take? Rather than guessing, sketch out the hours available on your chosen dates and see whether the hire period matches. Note when helpers are coming and what time they arrive, and which rooms still need sorting before the van is booked. If access at either end is restricted to certain hours, write those down next to your hire times to check the two align. Consider whether any preparation needs to happen before the hire begins, and whether an earlier collection or later return would help. Questions for the team might include how flexible the hire period is and what to do if the job overruns. A written timeline keeps expectations clear for everyone involved.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.