Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Organising a Household Move
Which rooms should you tackle first when planning a move? Start by listing every item you intend to take, room by room, before contacting the hire team. Record the dimensions of larger pieces such as wardrobes, sofas and mattresses, plus the approximate number of boxes for each room. Note any items that can be dismantled and whether the fixings are kept together, as this information may shape the vehicle you request. Set out your preferred dates, including any flexibility, and jot down the access arrangements at both ends, such as parking restrictions or entry restrictions you already know about. Contact details for anyone receiving goods at the new address are worth collecting in advance. Any unresolved points can be raised when you ask for a quote.
Keeping a Load Inventory
How do you keep track of everything during a busy hire? A written inventory is the practical answer. Create a simple list that groups items by destination, whether that is a storage unit, a customer's address or a family member's home. Against each entry, note the quantity, a brief description and the size of anything awkward, such as long shelving or wide drawers. If several people are helping, give each person a copy so everyone knows what has been recorded and what remains. Include the recipient's name and phone number beside each delivery stop, which avoids searching for numbers on the day. Once the inventory is complete, the open question of which vehicle suits the combined list can be discussed with the team before booking.
Explore other van hire areas
What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.