Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Building a Load Inventory
Put pen to paper before anything else and list every item you intend to move. Group the list by room or by category, and against each entry note a rough size, particularly for furniture such as sofas, beds, wardrobes and dining tables. Where an item comes apart, note that too, along with the dimensions of the pieces. Count the boxes and record whether any are heavy, fragile or an unusual shape. If some belongings are staying behind, mark them clearly so the list reflects only what will travel. It is also useful to note where each item is going, especially if some are headed to a friend's house or a storage unit. The finished inventory can be attached to your quote request, and any measurements you are unsure about can be listed as questions for the team.
Moving Hobby and Sports Equipment
What does the equipment actually consist of? Whether it is sailing gear, camping kit, bicycles, model railway boards or a set of golf clubs, writing down each item with its approximate dimensions helps decide which vehicle group to discuss. Note whether anything is long, such as skis or lengths of timber, whether anything is delicate, and whether any pieces need to be kept separate from one another. Record how many people will be travelling with the van and whether they need space alongside the equipment. If the gear is being collected from or delivered to someone else, keep that person's contact details handy so timings can be agreed directly with them. Questions to raise when enquiring include how the items' sizes compare with the available vehicle options.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.