Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinating Helpers for the Job
Who is giving you a hand, and when are they free? A helper schedule drawn up in advance keeps everyone working to the same plan. List each person with their phone number and the hours they can commit, and note if someone can only help in the morning or afternoon. Decide who meets the van at the start, who travels between addresses and who waits at the destination to receive items. If helpers are bringing equipment or handling keys for a property, record those details alongside their names. Agree how the group will stay in touch if timings change, and choose one person to relay updates. When you contact the team about what you need to carry, the access arrangements and your hire dates, this schedule helps you discuss the van options for the job.
Organising a Household Move
What belongs in the van, and where is each item headed? A written inventory is the backbone of a smooth move. Walk through each room and list furniture, boxes and anything awkward, noting approximate dimensions and any pieces that can be dismantled. Mark which items stay, which go to the new address and which are destined for storage or a charity recipient. Record the contact details for anyone at the receiving end, including phone numbers and agreed arrival windows. If certain belongings are fragile or particularly awkward to move, describe them in your notes so you can discuss them when booking. Sharing this inventory with the team helps them talk through the van options and confirm the hire dates that work.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.