Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Entrances and Items
Which measurements should you take before choosing a van? Begin with the largest items you plan to move, noting their height, width and depth, and add these figures to your enquiry rather than guessing. Next, consider the spaces they must pass through, including doorways, hallways, gates and any tight turns, and record those dimensions too. If an item can be separated into parts, such as a bed frame or a table with removable legs, note which pieces come apart and how each section measures. Where access at the destination is unclear, it is sensible to ask the people there about parking spots, ramps or narrow approaches. Photographing awkward pieces can also help the team understand the shape of the job when they suggest a vehicle.
Keeping a Clear Load Inventory
How do you keep track of everything going into the van? A simple list, room by room or task by task, works well for most hires. Write each item or box on its own line, mark anything fragile or odd-shaped, and count the total number of pieces so nothing is left behind on the day. For collections from shops or reclamation yards, note the reference numbers and contact names you were given, since these can be needed at the pickup point. If the load spans several stops, group the list by destination so you can see at a glance what belongs where. Bringing this inventory when you ask for a quote allows the team to judge whether a small van, a Luton or something in between suits the work.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.