Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Setting Aside Time for Packing
Begin by writing down the hire dates and the times you expect to start and finish each day, since packing almost always takes longer than first estimated. List every item going into the van, noting the dimensions of the larger pieces such as wardrobes, sofas or work benches, and the approximate number of boxes or bags. If items are spread across more than one address, note each collection point and a contact name and number for every one. Record any deadlines, such as a storage unit closing time or a seller waiting in, and decide whether you would prefer delivery or collection of the van. Having this information together means you can discuss timings with the team, ask how the hire window fits your plan, and adjust the schedule if the list of goods grows before booking.
Planning a Collection With a Seller
If furniture or equipment is coming from a private seller, there are several details worth gathering before the hire is arranged. Confirm the exact collection address, the days and times the seller is available, and a phone number you can reach on the day. Ask whether the item has been measured recently and note its length, width and height, plus any detachable parts, so these details can be discussed when considering van sizes. Find out where the item will be waiting, for example in a garage, upstairs flat or rear garden, and record anything the seller has said about access. Agree in advance how you will let each other know if timings change. Writing these points down gives you a ready set of questions and facts to share when discussing dates, delivery or collection and a quote.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.