Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Transporting hobby equipment by van
Hobby gear often dictates the van you need. A kayak, a model railway layout or a set of diving cylinders each brings its own dimensions, so measure the longest and tallest pieces before you enquire and write the figures down. Note whether anything can be dismantled, and record the total number of items rather than a vague impression. If you are attending a show or exhibition, consider the collection point at the venue and who will receive the equipment there, then add their contact details to your notes. Sharing this information with the team, along with your hire dates and access arrangements, allows a proper conversation about whether a small van, a Transit or a larger option suits the run you have planned.
Keeping a clear load inventory
An inventory written in advance saves confusion on hire day. Split your list into categories such as furniture, boxes, tools and outdoor equipment, then count each category and note any awkward shapes separately. Record which items are bound for a storage unit, which are going to a new address and which stay behind, since a mixed run changes the shape of the day. Mark anything that needs particular care, not as an instruction to the team but so you remember to mention it when discussing the job. Keep the list with you during the trip so you can tick items off as they reach each destination. Sending the same inventory with your enquiry helps the team picture the volume involved and match it against the van options available for your dates.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.