Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing Your Boxed Belongings Clearly
The first task is a written inventory of everything that will travel in boxes. Count the boxes, note their approximate sizes, and mark down which room each one belongs to, whether that is kitchen, bedroom or garage. If any boxes contain fragile items, record that on the list as well as on the box itself. Where furniture is included, list each piece and note whether it comes apart, since a dismantled wardrobe reads differently on paper than a fully assembled one. This inventory does two jobs: it helps the team advise on the right van, and it gives you a reference to check against when everything reaches the other end. Keep the list with your hire notes.
Recording Where Each Item Ends Up
Alongside the inventory, it helps to plan the destination side on paper before the hire date. Write the target room beside every box and item, so the list reads as a map of where things should finish up. If some belongings are heading to storage rather than a new address, note which ones, and record any access details for the storage site, such as booking references or opening arrangements. For furniture, note the room and, if it matters, the position you have in mind. If someone will be at the destination to receive items, add their name and contact number. Any questions about access at either address can then be raised with the team when you confirm the hire.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.