Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Clear Load Inventory
A written inventory is the single most useful thing to prepare before requesting a van. Go through each room and list every item you intend to move, then note approximate dimensions for the larger pieces such as sofas, wardrobes and white goods. Count the boxes as you pack and give each one a number and a brief contents note, which helps you keep track at both ends of the journey. Record anything that is fragile, flat-packed or needing dismantling, and keep a separate column for items heading to a different address, along with a contact name and number for each recipient. With this list in hand, you can describe the job precisely and ask the team informed questions about vehicle options and access arrangements.
Setting a Realistic Pace for Packing
Think about your calendar before you settle on hire dates. Note when packing will start, which rooms you plan to tackle first and whether anything still needs measuring, wrapping or taking apart beforehand. If furniture is being collected from a shop, auction house or private seller, write down their opening hours and a phone number so you can confirm timing on the day rather than guessing. Record how many people will be available and when, since that may shape which dates work best for you. When you contact the team for a quote, ask about collection and return times, what happens if your schedule slips, and whether anything else about the access arrangements at either end is worth flagging in advance.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.