Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring bulky items before you book
Start by deciding which items actually need to travel, then measure each one before contacting the hire team. Note the length, width and height of the largest pieces, whether they come apart into sections, and any awkward shapes such as angled headboards or rolled carpets. Write the measurements against each item on your list rather than relying on memory, and count the total number of boxes and bags as well, since the full picture helps the team suggest a suitable van. If something cannot be dismantled, record that too. When you request a quote, include the item list with dimensions and ask any questions about the hire dates, so the team can respond with the vehicle options that might work.
Transporting hobby equipment
Hobby gear often presents an unusual mix of shapes, from model railway boards to sailing kit or band equipment, so a written inventory is the sensible first step. List every piece, its rough dimensions and whether it travels in a case, bag or loose, then note which items you would rather keep separate from the rest. If some equipment belongs to a club or another person, record whose it is and a contact number for them in case anything needs confirming on the day. Think through the dates and whether the collection and return points differ, and raise those details when asking for a quote. Any questions about access arrangements at either end are worth listing as well.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.